Vendor / Exhibitor Application

  • Sponsorship Options

  • $0.00
  • EXHIBITOR SET UP TIMES – NO EXCEPTIONS

    12pm-5pm the day before the event

    Please list ALL ITEMS to be sold or displayed in your booth. Booth requests are granted upon approval regarding sale and display items. Items not listed, that is sold or displayed will be terms of Loss of Vendor Area without refund.
  • Vendors will receive passes 1 week before the event via the email provided on this form. Vendors must bring passes to the main gate during regular business hours to have them redeemed for official wristbands and parking pass. Space location will be assigned only after their application has been approved and payment received. Once approved Glen Helen will send official map showing booth locations. "No Refunds."
  • 1. Exhibitor shall maintain its display area in a clean and organized manner, free from all debris. Any exhibitor displays, which utilize temporary structures, such as tents, portable buildings or awnings, must ensure that these structures are designed to withstand normal weather conditions, including rain and wind, for the area where they are located.
    2. Exhibitor shall not conduct any premium or free give-a-ways, including beverage and food product sampling, without the prior written approval.
    3. All non-display vehicles must be cleared from Sponsor Village by 8:00 a.m. daily.
    4. Exhibitor displays shall not be removed or otherwise closed prior to 5:00 pm.
    5. Exhibitor shall not conduct retail sales of any products without the prior written approval of MXS. Exhibitor who have secured such approval shall not conduct any discount, bargain or “fire-sales”, whereby products are offered for sale to the public at substantially marked-down prices or rates, prior to the start of the second set of motos, following intermission.
    6. Exhibitors and their staff shall not consume or sell any alcoholic beverages in the Sponsor Village.
    7.We shall have the sole and exclusive right to designate the location of all display areas and to make adjustments it deems reasonably necessary to improve the overall character or success of the Sponsor Village.
    8. Exhibitor’s employees, agents and representatives shall at all times conduct themselves in a professional manner. All staff (paid or volunteer) assigned to work at any approved exhibits or displays, shall be considered agents, employees (whether full-time, part-time, casual or seasonal), or independent contractors, reporting solely to the entity responsible for the exhibit or display. Such exhibit or display staff, shall not be considered as agents, employees, or contractors of the Event Promoter.
    9. Any exhibits or displays which utilize published music, utilizing PA systems, must have valid music licenses (i.e. ASCAP, BMI, etc) which cover broadcast rights for any music used or broadcast from that exhibit or display. No music or other use of personal PA systems shall be allowed during opening ceremonies, the national anthem, or award ceremonies.
  • $0.00